It’s more accessible
While you can still use the familiar desktop applications such as Word, Excel, PowerPoint and Outlook on your laptops and desktops, you can also use them in the cloud! Office 365 includes basic versions of these products, which means you can use your Word, Excel, Outlook and other office products from anywhere. This means no more forgotten homework, files you can’t access until you get to work or lost documents. The cloud has them all ready and waiting for you, wherever you are. Save important files to a USB drive or your computer and use the cloud versions as your mobile copy, there really are no restrictions on how flexible Office 365 can be.
Another benefit is that since it’s in the cloud, the barriers between Mac and PC versions have been erased. It runs on both platforms and on any device - iPhones, iPads, Android, tablets and many other smart devices. A hefty allocation of cloud storage comes with it too, in the form of OneDrive, so you can access your documents from any device. Many people have started using their OneDrive to store all of their important data, including photos, media and recipes. You can even share your files with a simple link, and you always have complete control over who sees what.
It’s more affordable
Previously, there was a large upfront cost per computer and you were stuck with that version until you dug deep and upgraded. For people with more than one computer in their home, for example, two laptops and a desktop, this was a very expensive way to obtain software. Office 365 has no large upfront costs, no matter how many computers or devices you need to install it on. It’s actually a monthly or annual subscription for a small amount, with no contracts. Office 365 Personal (about $120 per year) is good enough for a user with laptop/desktop, phone and tablet. Office 365 Home (about $165 per year) can be shared by several family members and includes 5 desktop and laptop licenses as well. Moreover, each user gets their separate 1TB of cloud storage!
It’s always updated
You are always rocking the latest version of Office. You aren’t stuck with the one you paid for years ago, like Office 2007, 2013 or 2016. Office 365 is always the very latest. If you’re still using an older version, you’ll be surprised by how much Office has evolved. Gone are the annoying paperclip helpers, tacky looking clipart and templates and confusing buttons. Everything is intuitive and easy to use, so you no longer need to take classes or tutorials on how to work it. Even the jargon has been stripped out in favour of human-speak so you can get your tasks done faster and finally break up with the undo button. With the latest features, your files also take on a whole new level of professionalism. Plus, any updates, upgrades or patches happen automatically, so whatever Microsoft cooks up to impress you is added to your Office immediately. In the past, when you upgraded your Office version it was quite the drama and often left your files in a mess. Switching to Office 365 is like a breath of fresh air in this regard, as it’s essentially a sign-up and go situation. Older files remain intact, your hard drive doesn’t get cluttered, and you’re up and running in minutes.
With Office 365, you’re essentially getting more while spending less. It’s a popular option for good reason. The fact that it’s always available, always the latest version and works anywhere is reason enough to make the switch, particularly if you have students or work-at-home users. The baked-in security features also mean you’re less at risk of cyber-attack, so you can get on with your tasks and let Microsoft deal with the dirty work. It really is a stress-free solution, saving you time and money.
It's a little bit more confusing for business users as they have their own options when it comes to purchasing and licensing their software but that's a topic for another time!
